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Rules of usage

Southwark Council uses reasonable efforts to provide up-to-date, accurate and complete information on this website, however we make no representations as to the accuracy or completeness of that information. It is the responsibility of the user to check the accuracy and completeness of the information.

The council shall in no circumstances be liable for any loss of any kind whatsoever in consequence of the use of the contents of the site. The council will make reasonable efforts to ensure information from third parties is not illegal, defamatory or offensive but can not control or take responsibility for pages maintained or created by external providers and the council does not necessarily agree with views expressed by those providers.

Terms and conditions

By using or accessing any part of the Southwark Headcount portal you agree to be bound by the following terms and conditions. By using Southwark Headcount Portal you agree to be legally bound by these terms, which shall take effect immediately on your first use of emsonline.southwark.gov.uk. If you do not agree to be legally bound by all the following terms please do not access and/or use emsonline.southwark.gov.uk The council may change these terms at any time by posting changes online. Please review these terms regularly to ensure you are aware of any changes made by the Council. Your continued use of emsonline.southwark.gov.uk after changes are posted means you agree to be legally bound by these terms as updated and/or amended. If any of the following terms and conditions is illegal, invalid or unenforceable this will not affect the validity or enforceability of the remaining terms and conditions. The relationship between you and Southwark Council will be governed by English law. You agree to submit all disputes to the jurisdiction of the English courts.

Data Protection

We all need to collect information to do our job. If that information is about people (anything from their name and address, email, phone number to sensitive information about their health and family) we have a duty to look after that information so it doesn’t get into the wrong hands. Sometimes we need to share this information, which is fine so long as we follow the right rules. The way in which we collect and manage data and information is subject to a strict regulatory framework controlled by the Information Commissioner’s Office (ICO) which acts as the government’s watchdog. As a provider of free early education, personal data will come into the knowledge, possession or control of the User. In relation to such personal data, the User must:

• Only access information where required by their role • Only use information for the purposes it has been provided • Not make personal or other inappropriate remarks about service users or colleagues on manual files or computer records. Every individual has a right to view confidential information held about them and to have a copy of that information. • Familiarise themselves with the provisions of the Data Protection Act 1998

Providers are required to acknowledge their duties in relation to data protection and use of the Local Authority’s Headcount Portal by completing a Southwark Headcount Portal User Confidentiality and Data Protection Declaration.